How to Run a Successful Business Meeting

Published Thursday, March 18, 2010 8:36 AM

Conducted face-to-face or in a virtual space, as a two-person exchange or at an annual gathering of two thousand, meetings are essential to business life.

Running a successful business meeting is part art and part science. Even if you are a natural leader, you might find this a tough mix to master. Here are some resources to help you.

At, Dr. Nadine Katz shares the results of a study she conducted on making meetings more efficient. Her top finding? There is no substitute for preparation, which includes:

  • Sending participants a detailed meeting agenda in advance
  • Touching base with participants to highlight important talk points
  • Surveying the meeting space to assess factors like lighting and temperature
  • Establishing clear rules for dealing with lateness, rudeness or similar disruptions

A BusinessWeek article on How to Run a Meeting Like Google echoes Dr. Katz's insights and adds that assigning an official note taker and sticking to the clock helps curb meeting, and post-meeting, chaos. Rounding out the advice, a piece from WomenEntrepreneur encourages meeting leaders to:

  • Have an emotional goal going in
  • Live the tone you want to set
  • Facilitate, don't dominate
  • Read the room

If you are running your meeting via the Web, Mashable has 5 important tips for your success. Last, but not least, proving that even the biggest business meetings benefit from a healthy dose of lightness and humor, here is a Wall Street Journal post featuring a video clip from Southwest Airlines' 2009 annual meeting.

by Bradley Eggers

| More


# CandieHarris said on Friday, March 19, 2010 6:03 PM

Great tips! Since so many of us spend so much time in meetings, it is important to make sure we are maximizing their effectiveness. When I lead a meeting, I always try to be respectful of others time. Starting on time, and sticking to the agenda helps!

# H.S. said on Friday, April 16, 2010 4:58 PM

I'm a low-level admin that has inherited a major project because my boss is heading up an even larger initiative.  I'll be holding my very first meeting ever in a couple weeks, and these links hold exactly the kind of info I need to inspire and connect with my team.  As a long-time "I Hate Filing Club" member, I thank you very much!

# Community Manager said on Friday, April 16, 2010 6:02 PM

Thank you H.S.! We appreciate your comments and hope you find Beyond Folders a great source of inspiration and ideas.

# oem software said on Sunday, February 12, 2012 6:30 PM

LSUqQp Cool:) I would say say it exploded my brain..!

# buy ambien online said on Saturday, February 18, 2012 6:13 AM ambien cheap - ambien buy online

# buy ambien online said on Tuesday, February 21, 2012 10:26 AM order ambien online no prescription - purchase ambien no prescription

# buy ambien online said on Tuesday, February 21, 2012 5:58 PM purchase ambien online no prescription - buy ambien online wthout prescription

# buy xanax online said on Tuesday, February 21, 2012 10:52 PM xanax order - order xanax

# buy cialis online said on Wednesday, February 22, 2012 10:57 AM buy cialis without prescription - buy cheap cialis online no prescription

# buy xanax online said on Wednesday, February 22, 2012 10:53 PM buy 2mg xanax - purchase xanax online

# buy viagra online said on Friday, February 24, 2012 10:07 AM purchase viagra - viagra online

# buy xanax online said on Friday, February 24, 2012 8:39 PM order xanax no prescription - buy xanax no rx

# Shabani said on Wednesday, March 14, 2012 7:52 PM

I have to show my thanks to this wirter just for bailing me out of this trouble. As a result of exploring through the internet and obtaining solutions which are not powerful, I was thinking my life was well over. Being alive without the strategies to the difficulties you've resolved by way of your good site is a serious case, as well as the kind that could have in a wrong way damaged my career if I hadn't encountered your web page. Your main ability and kindness in controlling all the details was tremendous. I don't know what I would've done if I hadn't come upon such a subject like this. I can also now look ahead to my future. Thanks for your time so much for your impressive and results-oriented guide. I will not think twice to propose the blog to any individual who would like direction on this area.

# Ugala said on Saturday, March 17, 2012 8:06 AM

Created the garteest articles, you have.

# buy viagra said on Tuesday, March 27, 2012 2:13 PM viagra buy - order viagra online

# buy xanax said on Wednesday, March 28, 2012 6:48 AM xanax - cheap xanax

# buy cialis said on Monday, April 02, 2012 6:18 PM

kDEeAq cialis generic - buy cialis

# Motivation to lose weight said on Sunday, April 08, 2012 5:23 AM

HhQG5x Great blog article.Really thank you! Cool.

# oem software said on Thursday, May 03, 2012 9:21 AM

rQ7q53 wow, awesome post. Awesome.

# Mock said on Monday, July 02, 2012 7:41 AM

My family always say that I am killing my time

here at net, except I know I am getting experience daily

by reading such pleasant posts.

# Stearns said on Monday, September 17, 2012 3:25 PM

This is definitely a tremendously great compiled

posting. I will be sure to bookmark it and additionally return to study

more of all your very useful information. Cheers for the blog.

I will certainly return. Further for me there exists 2 essential tips: usually don't spend your cash on an excess of pills, vitality 1st, expertise the weight second

About Beyond Folders™

Beyond FoldersTM is written by a team of Pendaflex associates passionate about time management, communications, productivity and workplace organization.  Believing in  "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.

Join the Beyond Folders™ Community of readers passionate about time management, productivity, communication and workspace organization.

Read BFC News

Quick Subscribe to BFC News

Follow Beyond Folders™