Lose Your Paper Planner without Getting Lost

Published Thursday, April 15, 2010 10:15 AM
Still Tied To Your Paper Planner?

There was a time, not too long ago, when the loss of a paper planner spelled a personal organization and time management disaster of epic proportions.  In fact, one Saturday a few months ago, I was panicked by the thought that I lost my paper planner. After driving into the office, I was relieved to see it, in plain view right on my desk.

Although the evolution of web-based applications has liberated many of us from total paper dependency by providing a range of online options for planning and tracking our daily tasks and activities, I had resisted letting go of my planner. During my trip back to the office on that Saturday, I decided the time had come to take advantage of the benefits of going digital.

It actually was easier than I anticipated. I entered all my contact information into my blackberry, and began to use Lotus Calendar (which is synced from our email system) for all my appointments. I used my paper planner as well, keeping both for about two months. After realizing that I hadn't needed to look at the paper planner during the entire two month period, I gave it up and went totally digital.

To help you make sense of the online personal productivity tools available today, here is a round up of recent articles and reviews. As always, we consider this a two-way conversation and invite you to share your favorite online personal organization and time management solutions with us here.

Whether you are a location independent professional or office worker, you can benefit from this post on 8 Simple online Time Management Tools for Freelancers. Included in the review are the following flexible solutions:

 

Popular Web-based task manager Remember the Milk is the subject of this in-depth review. Among the notable features are:

  • Multiple avenues of access (via Gmail, Firefox, mobile phone, iPhone and Blackberry)
  • Organization of tasks by category, priority, date or tag
  • Single keystroke shortcuts
  • Free and paid professional versions (the pro version is required for the iPhone, Windows Mobile and Blackberry integration)

 

For a deeper look into popular online calendars, you can watch this helpful video tutorial produced by butterscotch.com.

 

Letting go of my paper planner has made it so much easier to organize my life (both business and personal), and with the added security of back up, it's negated the need for a Saturday trip to the office!  Let us know how you have transitioned from paper to digital!

by Candie Harris

 

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Comments

# Patty said on Friday, April 23, 2010 10:02 PM

I did lose my planner.  So I decided to go cold turkey.  I wish that I was finding it as easy as you say, but I really miss my paper planner.  I've been without it for 6 months, and I almost broke down yesterday and purchased a new one.  I have to admit, I haven't missed any flights or meetings, but I just don't feel like I have the control that I used to have over my time.

# CandieHarris said on Monday, April 26, 2010 6:41 PM

Well here are a few things that I did to help me feel more in control:

- At the beginning of the month, I did print out my monthly schedule to see what was coming up

- At the beginning of the week, I also printed out my weekly schedule

- And every morning I would print out my daily schedule

- However, since switching to the updated version of Lotus, where I can see my day on the same screen as my email, I don't feel the need to print out anymore

- In addition, I use the alarm function of the calendar, which reminds me of meetings or special events. I also use that to put special reminders on a specific day of either follow ups or actions I want to take for that day

Hope those hints help!

# Patty said on Monday, May 03, 2010 7:34 PM

I will take you up on your suggestions and let you know how it goes.  

Thanks for taking the time to respond back.

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