Go ahead, check your
e-mail in the morning
Productivity "rules" are great - in a few words,
they quickly remind you of what you need to do (or not do!) to have a
productive a day. But what about when
one of these "always do this" or "never do that" rules
don't work for you?
Let's take "never check e-mail in the
morning." Great advice that works
for many. But if checking your e-mail in
the morning doesn't throw you way off course, and you find that once you get a
few key e-mails out of the way you are then better able to focus on more
important work, that's a successful routine for you - keep doing it, and stop
feeling guilty about it.
Now, if the reason you keep trying to embrace this rule is
because you do end up lingering in your inbox and wasting time, customize the
rule to fit that reality. One way you
can do that is by asking "if I were to check e-mail in the morning and
make the best, most productive and genuine use of my time, what would that look
When I check e-mail in the morning...
Having these "do's and don'ts" spelled out in
black and white can help pull you out of an e-mail trance on those days when
you might need a little help to keep you focused. And you can go through this process for any
other activities that tend to throw your day off course. Keep these reminders to 3-5 points, visible,
and handy (index cards work well), so you can read them every day.
Make productivity rules work for you: they can best help
keep you on track to a productive day when you customize them to fit your
personality, situation, and the way you work.
Claudine Motto is a Productivity Coach and Professional
Organizer in Wellington, Florida. She
works with women business owners who want to work smarter and get more done so
they can have more time to grow the business that they love, and have more fun
doing it. For more tips and information,
go to www.vistalnorte.com, connect
with her on Facebook, or
follow her on Twitter.
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Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.