When the corner office is across the globe, personnel
increasingly need to work across wide geographies and multiple teams. In a past
post Teams and Time Zones: Tips for a Global Workforce we offer ideas for managing the logistics of working in
different offices and time zones. Useful options for bridging the time zone
divide include web and teleconferencing: both can help shrink the divide, facilitating both informal
meetings among a handful of colleagues and gatherings for audiences into the
To make web and
teleconferences run smoothly, keep in mind a few simple points. Try to schedule
conferences at a time that's convenient for all participants. If that's not
possible, rotate the times so that all parties have a turn at the less desirable
(i.e. late/early) time slots.
Be sure to introduce
yourself when speaking at least the first few times; don't assume participants
will automatically recognize your voice. As with any meeting, limit side
conversations. Make use of that mute button if you must colloquy separately
from the meeting.
limit typing and cell phone use during calls, you want to give your audience
your full attention. Add a personal touch; if using a web cam, make routine eye
contact just as you would a face-to-face meeting. If a webcam isn't available,
consider uploading a .jpeg photo.
For more useful tips on web conferencing, check out these
For more useful tips on teleconferencing, check out these
Do you make use of web or
teleconferencing? What tips do you have to make web and teleconferencing
productive? Share your thoughts here and on the Beyond Folders Community's Facebook and Twitter
by Bradley Eggers
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Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.