Making a Picture Worth a 1,000 Words

Published Thursday, November 04, 2010 1:26 PM

We all know the expression: a picture is worth a 1,000 words. At Esselte, where innovation and enhanced efficiency are both company goals and the guiding principles behind the office products we create, we value products and processes that can do more with less. 

 Whittling down a thousand words to a single crystal image is exactly the type of efficiency we admire. That's why we put great stock in visual management, or the use of  visual controls, to increase the efficiency and effectiveness of our work.

 Visual controls circumvent "out of sight, out of mind" and keeps what's important highly visible and top of mind. They also act as a "standard" giving all viewers the same visual cues and vantage point. Visual controls get everyone reading off the same page.

 Examples of visual controls include color-coding folders or reminders posted on office cubicles. The cues don't need to be fancy; they just need to clearly communicate information needed to make effective decisions. In short, visual controls are useful for:

  • Making problems, abnormalities, or deviation from standards visible to everyone so corrective action can be taken
  • Displaying the operating or progress status in a easy to see format
  • Providing instruction
  • Conveying information
  • Providing immediate feedback to people

Does your office make use of visual controls? Share your thoughts here or at the Beyond Folders Facebook page.

by Bradley Eggers

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# PDoug said on Monday, November 08, 2010 10:26 PM

Being an associate pastor in charge of a couple different ministries and multiple facilities, using color coding for file labels, and various folders is the best way for me to quickly put my hands on the specific folder for a certain ministry or to determine who is using what area in what building when.  Love it.

# Angel_P said on Tuesday, November 09, 2010 2:52 PM

I love using your products to sort and color code all my tasks. I use them at home and work. I use a different color for each aspect of work and daily life at home. Friends are envious of how organized I am and I always refer them to get your products to get started themselves.

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# Motivation to lose weight said on Sunday, April 08, 2012 5:23 AM

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Beyond FoldersTM is written by a team of Pendaflex associates passionate about time management, communications, productivity and workplace organization.  Believing in  "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.

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