doesn't usually rank high on the list of fun family activities but if you want
to get your family on-board with family filing, we have a few strategies.
The Family That Files Together
educate your family members. Explain that the volume of paperwork coming into
the house (bills, receipts, permission slips, class trip notifications, sports
schedules, art work, etc.) is too much for one person to handle. If everyone
pitches in, the job will go faster leaving free time for enjoyable family
activities such as movies or game night.
up a basic system to triage paperwork that is easy enough for the whole family
to follow. Consider using manila envelopes in the kitchen labeled with each
family member's name for offloading documents. Or label the envelopes with
categories such as to-do, to-sign, to-file, etc. and have everyone stash their
paper in the corresponding file. For more on making the most of manila
envelopes for organizing, read Creating a Home Paper Management System.
family members involved by rotating tasks. Consider having an older child pitch
in on the weekly or monthly filing. Having an older teen file bills and medical
paperwork is a great way of teaching budgeting fundamentals. If one spouse
typically handles the bill paying or filing, consider switching off every other
month so the division of labor is fairer. This also allows both partners to be
fully up to speed in the family's financials.
you family for pitching in. The child who unloads all their school and sports
papers into their correct manila folder for a week gets a special treat. Did a
teen tackle a particularly onerous stack of filing or bring order to an unruly
pile? Let them pick the next movie for a family outing.
family filing ideas include creating a customizable
family notebook where paperwork is divided into
categories (i.e. sports/religion/menus) when family members can always find
schedules and important contact numbers. Store this in the kitchen. Families
should also have a go-to file for emergencies in the event of a weather of
health disaster. For tips, read Life Hacker's
Organizing Family Papers for Emergencies.
How do you tackle family filing? Share your
thoughts here and at the Pendaflex Facebook page.
by Bradley Eggers
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Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.