Think spring cleaning is just for the home? Look
around your work space. Is it shipshape or in sorry shape? After a long winter,
many of us need to refresh our offices with a good spring cleaning.
Ready, Set, Spring
Toss: Spring time is a period of renewal, so get ready
for "out with the old, in with the new." It's time to toss: good-bye old
newspapers, magazines, coffee cups, unused office accessories and clutter. Take
out the shredder and give your desktop pile and cabinet files a thorough onceover.
Shred what's not needed.
Clean Slate: Give your desk a spring make-over. Take everything
off, creating a clean, blank slate. Move personal items such as framed photos
or children's arts and crafts to your shelves. Consider adding new pencil
holders or attractive desk accessories. Little changes can transform your
Purge Drawers: Organize your desk drawers,
tossing unnecessary items and grouping like supplies (i.e. post-it-notes, pens,
staples) together. Go drawer, by drawer, until your desk is in tip top shape.
One and Only: Keep office supplies in one
drawer only. Buy a dozen of your favorite, inexpensive pens and keep them in a
tray in the drawer. Store back-up supplies in a clear storage box. And say no
to junk; free cups and pens and other free giveaways are distracting clutter.
Purge Post-Its: Use post-its sparingly, so
they catch your eye, not obscure your monitor. For a running to-do list, keep a
notebook by the phone. Jot down phone messages or notes here.
Weed Piles & Files: If
you're a piler, try to move them off the desktop and onto a side
table. Desks should have no more than a three tier in-box: one slot holds items
not yet reviewed, one for items "on hold" that you have reviewed and
need to act upon soon and a third for items needed on a daily basis over the
short term. Documents not falling into one of these categories should be filed
permanently or tossed.
Keep At It:
Once your desk and office are squeaky clean, keep things
shipshape with a nightly ten minute spruce up. Make a clean sweep each night,
tossing trash, sorting paperwork and readying must-have-documents for the next
Do you give your office space a
spring cleaning? Do you have any tips or strategies for keeping your workspace
in top shape? Share your thoughts here and on the Pendaflex Facebook page.
by Carly Fadako
jpHNiN As I have expected, the writer blurted out..!
a8gCgP A big thank you for your blog post.Thanks Again. Great.
Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.