Got Paper? Two Tips for Taming Mountains of Paperwork

Published Wednesday, September 28, 2011 2:52 PM

The promise of the paperless office just isn't a reality in many workplaces. People and paper seem to go hand in hand.

At the office, invoices, receipts, presentations and mail can quickly overwhelm a desk if left unchecked. At home, school permissions slips, sports schedules and children's art work multiply before your eyes.

Tame those paper mountains with two strategies that will have you a charter member of the Clean Desk Club in no time flat.

Filing

Paperwork needs a home. Ensure that your papers have a designated spot with SureHook® Reinforced Hanging Folders:  the sturdy, reinforced files handle even the biggest paper loads.

Each folder is reinforced along the edges and bottom with durable polylaminate strips for heavy-duty hold. Bulky artwork? No problem. Years of tax paperwork? SureHook® can handle it.

The SureHook® technology offers a longer, flexible hook with built-in tension springs that keeps rods straight and prevents buckling, even with overstuffed files. Folders stay on track, sliding easily, for ready access. 

SureHook® technology is so strong, it's even been used as exercise equipment.  Check out this video of one man's work out routine.

And an array of color choices makes color-coding for organization simple. Crack the color code for simple filing with tips from our past post here. 

Scanning

Reduce paper piles by scanning paperwork that lends itself easily to digitization. Receipts are simple to scan and toss as are business cards. Apps such as Cardmunch make digitizing business cards a snap and offer value-added options such as multiple phone books and the ability to easily add contacts to social networks such as LinkedIn.

Worried that scanning paperwork will take an eternity? Scanners such as the Scan Snap can scan up to 15 pages of double-sided documents in a minute. Once you're done scanning, be sure to take that feel-good final step: shredding no-longer-needed documents.

Keep in mind that if you're relying on digital files, it's crucial to ensure that your files are adequately backed up.

Filing. Scanning. Or perhaps both. You'll be a charter member of the Clean Desk Club in no time flat!

 

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