even digital clutter, causes stress and decreases productivity. Take a good
long look at your computer desktop. Is it clogged with icons? Are e-files
haphazardly stored? Is your computer sluggish? If so, it's time to declutter
what isn't needed is Organization 101. So get ready to delete unused short cuts, icons and files. Ditto for those RSS feeds and e-mail
newsletters that once seemed like must-reads and now serve as in-box
dead-weight. Not sure if something should be consigned to the trash? Create a
folder to store those items for a later review.
taken time to unsubscribe from unneeded e-mails and delete unnecessary files,
it's time to streamline what remains. Be creative in tailoring a solution for
your needs. You can opt to go icon free altogether (yes! it's possible!) or
move to a system that uses folders delineating status to store and organize
Aim for Zen
clutter can be easier to deal with than physical piles (no need to worry about
recycling or shredding) but taming clutter, virtual or otherwise, requires
you've established a system to conquer clutter, set aside time to maintain it.
Looking for inspiration to get started? Read the Zen of
Tech: 12 Powerful Ways to Keep Your Online Life Simple and Peaceful for a reminder that hi-tech can be managed
your desktop and unleash your inner Zen.
How do you keep your
desktop a clutter-free zone? Share your
When was the last time you heard someone
complain about having too much time on their hands? Between juggling work,
family and other important commitments (sleep anyone?), every minute of the day
is generally booked solid.
But every now and again, an extra 15 or 20
minutes pops up. Skeptical about how much can be accomplished in a mere quarter
of an hour? Read on for some tips about maximizing even small chunks of time.
Exercise is the perfect activity to squeeze into short chunks of time. Numerous exercises can be done in just a few
short minutes. We like The 20-Minute Workout
options from Real Simple and the inspiration provided by WebMD's article, 15 Minutes of Exercise Every Day Reduces Risk of Death.
Food: Fresh, healthy delicious meals can easily be whipped
up in less than 20 minutes. True, you need to prep with shopping ahead of time,
but a big Sunday shop and 20 minutes each night will have a home-cooked dinner
on the table every night of the week. Rachel Ray makes it easy with a selection
of 15-Minute Meals
and for those who want fast and foodie, check out what gourmet food site Epicurious.com has
to say in Dinner in 5-Minutes: Fact or Fiction?
a Good Book: No time to read? Portable technology like
the iPad and Kindle make downloading a book a snap whenever you have a minute.
Make the most of your commute or the wait at the doctor's office or DMV. Go
ahead, feed your brain. Visit eBooks best-seller
Happy: Instantly improve your mood with Real Simple's list of 9 Things You Can Do to Be Happy in the Next 30 Minutes. Many of these are common sense-take
a walk outside, stretch-but others are a bit out
of the box such as doing a good deed for others by becoming an organ donor.
Busy: Productivity blogger PicktheBrain.com doesn't
like to waste a minute: check out 20 Useful Things You
Can Accomplish in 15 Minutes
for productive uses of short periods of time. Ideas include: networking,
blogging, talking to a friend, researching and taking the time to eat slowly
and savor a snack.
Think you're too busy to find even an extra
20 minutes in your day? Time to study some of our past posts on time-management and
organization. You'll be happy you did!
would you do with an extra 20 minutes? Share your thoughts here!
Think you know how to
dress for work? You may be surprised to learn that your attire could be sending
the wrong signal.
The rise of the casual
Friday culture has made dressing for work more prone to missteps. Dress down
days not only ushered in khakis and collared shirts in lieu of suits; the trend
towards casual also unleashed a host of fashion mishaps.
The biggest faux pas? Flip
flops, sloppy tee shirts, hoodies and tight clothes better suited to a night on
the town than to a day at a desk. Need help transitioning your look from dorm
room chic to desk job polished? Read on for dos and don'ts that will help you
be taken seriously by higher ups and clients.
Let's begin with what's easy. To be
taken seriously, you need to dress seriously. A polished, professional look is
a must when advancing up the career ladder.
Different workplaces have different
dress codes so there is no one-size fits all solution. Take a look around you
at work and emulate the dress style of those at the top. A jacket and tie isn't
always required but take care to be pressed and wrinkle free.
Hair should be well-groomed, make-up
understated. Not sure how to duplicate the look you see in the corner office?
Many department stores have personal shoppers who can provide advice. While you
can't judge a book by its cover, the reality is that appearance matters in the
workplace. Take care to look the part.
For a clearer picture of what works
(and what doesn't) visit these links:
you walk the line between casual and professional? What are fashion dos and
don'ts in your industry or work place? Share your thoughts here!
Tired of dreading Monday? We hear you. Stop singing the
Monday Blues and instead embrace the week's fresh start with our simple steps for making the
most of your Monday.
for Progress, Not Perfection: Begin each week by
adopting a very simple formula: aim for progress, not perfection. Don't look at
the entire scope of work for the week and think, "ugh, I'm overwhelmed." Look
at what you need to do that day, or even that morning, and go task by task.
Once you set the wheels in motion, momentum will carry you through the rest.
Scheduling: Gretchen Rubin, the New York Times
best-selling author of The Happiness Project, explores different ways of using
scheduling tricks to combat the Monday Blahs in 5 Tips
for Improving Monday Mornings. Rubin suggests that if hectic Monday mornings always create stress, try to opt
for a Monday morning zone free of email, phone calls and meetings. Or schedule
enticing Monday lunch dates or evening plans to make the day more appealing.
Manage your schedule to make the most of your Monday.
Monday, So Good to Me: Make Monday a designated day for
enjoyable activities. We like the feel good advice from web site Growing
Happiness. In 20 Ways to Beat the Monday Blahs
tips for combating the Monday Blues include scheduling calls with friends,
treating yourself to a small gift (new pen, cool magnet, etc.) and making
Monday, not Sunday, your day for a delicious breakfast treat such as pancakes.
you make the most of your Mondays? Share your thoughts here.
Want to hit the ground
running each morning? How about enjoying enhanced productivity, greater energy
levels and less stress? Be more energy efficient with these simple steps:
Smart: Get a full night of shut-eye. Most adults need 7 to 8
hours of sleep a night. Having trouble catching 40-winks? Read WebMD's Sleep Tips for
the 411 on sleep including avoiding alcohol and unplugging distracting lights
in your room.
Happy: Don't run
on empty: refuel throughout the day with small, healthy snacks such as nuts and
hummus and veggies. Read our past post Healthy Office
Eating Made Easy
for more ideas.
Stretches: Studies show that productivity slumps after
90-minutes and too much sitting leads to muscle fatigue and discomfort. Reboot
your productivity by getting the blood flowing with gentle
desk stretches: feeling
good equals performing well.
Breaks: Pace yourself, allowing blocks of downtime to refresh
concentration and energy. Break projects into discrete portions and take
breathers throughout. A fresh eye will often catch mistakes or allow for a new perspective.
Off: Prevent burnout with time off from work. Add a three
day weekend to your schedule when you can and be sure to take longer vacation
weeks when work allows. Burning the candle at both ends decreases productivity
so make time to recharge and refresh.
you stay energized throughout the day? Share your thoughts here and on the Pendaflex Facebook and Twitter pages.
Digital nomads are
increasingly setting up shop at the airport, library or the nearest Starbucks. When
your office is a coffee shop, you need special tricks to keep work organized
and equipment handy. Consider the Sliding Cover
Expanding File: its
expanding bottom provides extra capacity for corralling paperwork, notepads and
pens and its secure elastic closure guarantees portability and security.
Digital nomads, aka freelancers
or telecommuters, can also benefit from other must-have on-the-go tools
Savvy nomads will note all of the above items
save the laptop can fit in your Sliding Cover Expanding File. See? We told you it would come in handy.
For more on digital nomadism, tips for
working on the go, and for inspiration visit 10 Digital Nomad Blogs You'll
Love. Our favorite? Technosyncratic.
Are you a digital nomad? What must-have tools make
your work-on-the-go lifestyle possible? Share your thoughts here and on the Pendaflex Facebook or Twitter pages.
The days are growing shorter. Too bad your
to-do list is still long. When the week evaporates at warp speed, work and
chores too often encroach on the weekend. Find free time every weekend by
managing your week days better. We've rounded up some smart advice that is sure
to give you extra hours for weekend leisure pursuits.
25 Ways to Find
Free Time: Huffington Post blogger
Zen Habits offers numerous suggestions to carve out more time in the day. With
25 smart, simple solutions, one or two of them will surely stick. Ideas
include: waking earlier, watching less TV, delegating, prioritizing and getting
the kids to help out.
Find More Free
Time This Fall: CBS Moneywatch.com
contributor Sarah Lorge Butler too often finds her freelance work creeping into
all her quote unquote free time, including holidays. Her solution? Practice
self-discipline, manage expectations and be truthful about availability. This
means no late night emails; send too many and you'll train your bosses and
clients to think you are available at all hours.
Find Time for
Fun: NYT best-seller
Gretchen Rubin, author of The Happiness Project, finds more time for fun by being true to
herself. Rubin recommends jettisoning those activities that ought to be fun such
as jogging, learning French, reading the New Yorker, etc. and doing the things
that are actually fun for you.
Too often people spend time on aspirational activities, things people
think they are supposed to do and
enjoy, rather than activities that are truly fun for them. So say goodbye to
stacks of unread Sunday papers, and hello to the novel you've been dying to
read. Master the fine art of saying no...to yourself. Voila! More time; less
you find time for leisure pursuits and downtime? Share your thoughts here and
on the Pendaflex Facebook and Twitter pages.
Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.