Touch it Only Once: Paper Organizing Tips to Live By

Published Wednesday, August 08, 2012 11:52 PM

Paper may eventually go the way of papyrus, but for now, it's here to stay. Paper bills, taxes, receipts, school work, business cards, not to mention, your overstuffed mailbox: dealing with paper is a part of the day-to-day. Tired of watching papers pile up? Read on for six tips for taming that paper tiger. 

The Circular File: Open mail over the trash. Discard junk mail, catalogs and envelopes. You'll be amazed at how much paper you cut out.

Buh-bye Unread Mags: Do you have magazine or newspaper subscriptions you never get around to reading? Put an end to the wishful thinking and cancel those items. Likewise, cancel the catalogs that fill up your mailbox. Online sites like will help you fend off unwanted catalogs. Watch your recycling pile shrink.

Create a Mail Station: Keep envelopes, stamps, pens and a checkbook handy in one central location so bills can be paid quickly, without building up. Consider going digital with as many bills as you can.

Once a Day: Just as you empty your sink of dirty dishes each day, commit to a daily review of incoming paper. By spending even a few minutes a day managing the paper flow, you ward off the massive paper pile ups that cause stress and disorganization.

Get a System: You don't need to have an OCD  filing system to successfully manage paper. Sometimes a system as simple as Act Now, File for Action Later This Week, and Archive is all that's needed. Just be sure to develop a system that doesn't have you hanging on to every slip of paper than enters your home.  Which brings us to our next tip...

Let Go: Not everything needs to be saved. Work hard to distinguish what's important from what's not. If you don't reconcile your ATM slips with your bank statements, why are you holding on to those paper slips? Are you truly keeping each piece of children's art? Choose a few to hang in a rotating art gallery in your kitchen and get rid of the rest. Not sure what to keep, what to purge? Our past post File or Toss? A Handy Guide for Assessing Your Paperwork helps you decide.

Do you have any tips or tricks for managing the paper flow? Share your thoughts here and on the Pendaflex Facebook page.


| More


# Schmitt said on Friday, August 10, 2012 3:32 AM

I like the valuable info you provide in your

articles. I'll bookmark your blog and check again here frequently. I'm quite sure I'll learn many new stuff right here! Good luck for the next!

# Boyette said on Friday, August 10, 2012 8:50 AM

Its such as you read my mind! You seem to grasp a lot approximately this,

like you wrote the ebook in it or something. I feel that you simply could do with some % to force the message home a bit, but instead of that, that is excellent blog. A great read. I'll definitely be back.

# Burnette said on Friday, August 10, 2012 9:22 AM

Have you ever thought about including a little bit more than just your articles?

I mean, what you say is fundamental and everything.

But think of if you added some great graphics

or videos to give your posts more, "pop"! Your content is excellent but with

images and clips, this site could certainly be one of the

best in its field. Great blog!

# Alonso said on Friday, August 10, 2012 11:24 PM

hello there and thank you for your information – I've definitely picked up something new from right here. I did however expertise some technical points using this web site, since I experienced to reload the site a lot of times previous to I could get it to load correctly. I had been wondering if your web host is OK? Not that I am complaining, but slow loading instances times will often affect your placement in google and can damage your quality score if advertising and marketing with Adwords. Well I'm adding this

RSS to my email and could look out for much more of your respective interesting content.

Ensure that you update this again very soon.

# Bagley said on Sunday, August 12, 2012 10:54 AM

I am really delighted to read this weblog posts

which carries tons of useful information, thanks for providing these information.

# Dickson said on Monday, August 13, 2012 9:05 AM

I'd like to thank you for the efforts you've put in penning

this site. I really hope to view the same high-grade blog posts from you later

on as well. In fact, your creative writing abilities has inspired me to get my

own website now ;)

# Wilber said on Tuesday, August 14, 2012 9:57 AM

Awesome! Its really awesome piece of writing, I have got much clear

idea regarding from this paragraph.

# Fong said on Wednesday, August 15, 2012 8:01 AM

Hello to every one, the contents present at this website are genuinely remarkable for people

knowledge, well, keep up the good work fellows.

# Miranda said on Wednesday, August 15, 2012 4:42 PM

Keep on writing, great job!

# Poe said on Wednesday, August 15, 2012 4:46 PM

Hi, I do think this is a great web site. I stumbledupon it ;) I will come back yet again since

I book marked it. Money and freedom is the best way to change, may

you be rich and continue to help others.

# Castillo said on Sunday, August 19, 2012 11:52 AM

Great delivery. Great arguments. Keep up the good spirit.

# Herring said on Sunday, August 19, 2012 5:11 PM

Appreciate this post. Will try it out.

# Drew Brees Jersey said on Monday, August 20, 2012 7:17 AM

# Uribe said on Tuesday, August 21, 2012 11:18 AM

Hello would you mind letting me know which webhost you're working with? I've loaded

your blog in 3 completely different internet browsers and I must say this blog loads a lot quicker then most.

Can you recommend a good hosting provider at a fair price?

Thank you, I appreciate it!

# Durand said on Sunday, August 26, 2012 1:47 PM

Hi there colleagues, its impressive paragraph concerning educationand fully defined, keep it

up all the time.

# Mcmurray said on Sunday, August 26, 2012 7:52 PM

Hello There,

I really love your post... Great work on the design specs on your website.


Thank you..!

# Tommy Perry said on Saturday, September 01, 2012 8:30 PM

Hi Keep up with the outstanding posts. Thank you

# asda said on Wednesday, September 19, 2012 1:49 AM                                                    

About Beyond Folders™

Beyond FoldersTM is written by a team of Pendaflex associates passionate about time management, communications, productivity and workplace organization.  Believing in  "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.

Join the Beyond Folders™ Community of readers passionate about time management, productivity, communication and workspace organization.

Read BFC News

Quick Subscribe to BFC News

Follow Beyond Folders™