Marooned in the February doldrums?
Beat the winter blahs with an early office spring-cleaning. Refreshing your
workspace can do wonders to re-boot your productivity.
Office space varies greatly-cubes,
the corner office, sometimes even a kitchen corner-but experts agree that your
day-to-day environment has a profound effect on your attitude. Clutter creates
stress and if your can-do spirit is flagging, you may find that a clean, new
look for your office will give you a new outlook at work!
Ready, Set, Clean-Up
Toss: Organizing begins with eliminating
the unnecessary. So get out that shredder and wastepaper basket and get ready
to purge. Toss old newspapers, magazines, coffee cups, unused office
accessories and clutter in the trash.
a Blank Slate: Remove everything from your desk. Start
with a clean, blank slate. Place your phone on your left if you're right handed
and on the right if you're left handed. Move personal items such as framed
photos or children's arts and crafts to your shelves.
Drawer, by Drawer: Take time to organize your desk
drawers, tossing unnecessary items and grouping like supplies (i.e.
post-it-notes, pens, staples) together. Go drawer, by drawer, until your desk
is in tip top shape.
One's the Limit: Keep office supplies in one drawer only. Buy a dozen of your favorite,
inexpensive pens and keep them in a tray in the drawer. Store back-up supplies
in a clear storage box. And say no to junk; free cups and pens and other free
give-aways are distracting clutter.
Post-Its: Use post-its
sparingly so they catch your eye, not obscure your monitor. Instead, keep a
notebook by the phone. Jot down phone messages or notes here. This should be
your go to for to-do lists.
Purge Piles &
Files: Many of you
organize by piling; that's fine, just try to move them off the desktop and onto
a side table. Your desk should have no more than a three tier in-box: one slot
holds items not yet reviewed, one for items "on hold" that you have
reviewed and need to act upon soon and a third for items needed on a daily
basis over the short term. Documents not falling into one of these categories
should be filed permanently or tossed.
Take Pains to Maintain: Now that your desk and office are squeaky clean, keep
things shipshape with a nightly ten minute spruce up. Discipline yourself to
make a clean sweep each night, tossing trash, sorting paperwork and readying
must-have-documents for the next day.
Maintenance is crucial: nature abhors
a vacuum, and files and paperwork will sprout like weeds unless you keep them
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