Paper may be going the way of the dinosaur for some-witness the U.S. Government's recent announcement that its 73 million annual social security payments will now be issued electronically instead of by paper check-but for many, paper is still king.
Numerous jobs, and countless homes, require juggling multiple sheaves of paper on a daily basis. Parents of school-age children can attest that staying on top of paperwork is a daily battle. And for small-to-mid-sized businesses, physical paperwork often trumps its digital counterpart. Heck, some people just prefer paper.
Regardless of why your desk is awash in paperwork, we're here to help with advice on keeping your active files manageable and easy to use. No full-to-bursting files here. Just simple, streamlined functionality.
Begin With a Decluttering
Managing active files requires both an initial purge and the creation of a general filing system. Take a good look at your desk; too many people allow their desks to become a sort of three-dimensional to-do list, keeping papers on hand to act as a reminder of what needs to get done, rather than properly sorting and storing them. Eventually the paper piles up, and rather than serving as a reminder, the clutter instead acts as a distraction and in worse cases, an impediment to productivity.
So purge the trash, create a running to-do list, deep-sixing paperwork once the action item is safely on the list, and create a set of active files sorted by whatever system makes sense to you (i.e. by date, by project, alphabetically, etc.). Incidentally, most people find alphabetical organizing the easiest system to remember.
Tools for Success
Having files quickly and readily at hand is crucial for daily maintenance. So keep files at your fingertips with either wall-mounted pocket racks or with an expandable desk-top file organizer. Likewise, labeling files is key: keep a stack of labels on hand and consider investing in erasable file labels or a label-maker for greater ease. Set up a system for corralling individual papers that don't belong grouped in files, by using a bulletin board or even a magnetic strip.
Once you have a system up and running, commit to maintaining it. Just as it's easier to keep weight off than to lose 15 pounds, finding the energy for a soup-to-nuts reorganization is far harder than finding 10 minutes a day to keep order.
Maintain organization by using a desk tray for temporary files needed that day, but stow all other papers in files. At the day's end, move paper to its proper storage spot.
Keep in mind that shredding, recycling and moving temporary files into archival files, needs to happen regularly. Mark off at least 10 minutes a day for maintaining order and schedule a slightly longer period once a week for a more through onceover. Remember, your main objective is keeping the clutter of inactive files out of your active pile. Simple, streamlined, and functional are the hallmarks of a productive filing system. Happy filing!
Oferim solutii software pentru industria
Horeca.Soft pentru Restaurant,Bar,Fast food,Club.
AB Soft Timsoara, HORECA MANAGER este o solutie software
care permite urmarirea, controlul si reglarea activitatilor din firma dumneavoastra prin controlarea de la vanzare la materii
prime in timp real.
Softul a fost dezvoltat pentru a veni in intampinarea nevoilor aparute in desfasurarea activitatii intr-o locatie HORECA, astfel prin
utilizarea monitorului cu TOUCH SCREEN de catre angajati, dumneavoastra aveti
un control total asupra afacerii prin:
-Scazamantul din stoc dupa retete sau unitar se
face in momentul INCASARII MESEI !
-Calculul in timp real al stocurilor de marfa (cantitativ si valoric)
- Controlul vanzarilor pe ospatar in timp real (cantitativ si valoric)
- Controlul vanzarilor totale in timp real (cantitativ si valoric)
- Rapoarte cantitativ valorice procentuale pe grupele de produse si pe fiecare produs in parte.
- Listare NIR la pret de achizitie sau de vanzare.
- Fisa Magazie pe produs pe perioada.
- Grafice vanzari pe orele zilei sau pe zilele saptamanii Sistemul software
va mai ofera urmatoarele avantaje:
Reducerea erorii umane in calculul notelor de plata si a
Eliberarea automata a bonurilor fiscale (pt DATEX MP55 sau compatibile cu PC)
Siguranta datelor HORECA MANAGER ofera siguranta datelor in sistem cu nivele de
acces distincte pentru angajat si pt Administrator.
Promptitudine si reactie rapida la comenzile utilizatorilor.
Se pot utiliza un numar nelimitat de produse grupate in
Interfata foarte prietenoasa, customizabila pt fiecare client.
Reducerea costurilor prin o corecta gestionare a materiilor prime, avand
la dispozitie rapoartele de consum pentru a putea
alcatui o comanda de aprovizionare.
Controlul angajatilor prin informatiile oferite de catre BORDEROUL DE
INCASARI OSPATAR: Data si ora intrarii in tura precum si a iesirii,
Numarul de comenzi servite,Valoare vanzari desfasurata pe categoriile de plata (Numerar,Card,Protocol)
Softul functioneaza si pe varianta MONOPOST un singur calculator sau
in varianta de RETEA.
Cel mai importatnt avantaj este controlul de oriunde din lume cu ajutorul internetului conectandu-va si vizualizand in timp
real ce se intampla la firma dumneavoastra.
Softul este structurat pe sistemul: -DESCHIDERE ZI -> -INTRARE IN TURA OSPATAR - >-EFECTUARE VANZARI -> -IESIRE DIN TURA OSPATAR - >-INCHIDERE ZI
Se seteaza mesele dupa designul locatiei incat ele sa fie usor de identificat pt ospatari.
O masa la care s-a luat comanda este colorata in rosu si are inscriptionat numele ospatarului care se ocupa de acea masa.
Interfata de introducere a comenzii este foarte usor de utilizat.
Doar prin apasarea zonei corespunzatoare categoriei, zona de produse se populeaza cu cele din categoria selectata.
Se listeaza bonurile de comanda.
Apoi se elibereaza nota de plata si bonul fiscal.
Raportul de vanzari ne ofera informatii complexe asupra vanzarilor cantitativ valoric si procentual odata pe CATEGORII DE PRODUSE cat si amanuntit pe fiecare produs vandut in parte.
-Calcul CONSUM Materii prime pentru orice perioada selectata. (se poate defalca pe modalitati de plata!) Toate Rapoartele se exporta in EXCEL Interfata de Introducere Produse Meniu foarte usor de lucrat in ea. De aici se poate introduce un produs NOU sau modifica un produs vechi
- Schimbare PRET sau DENUMIRE. Tot de aici se si sterge un produs existent in lista meniu.
Grafice vanzari pe orele zilei si zilele saptamanii va ofera o imagine a evolutiei in timp a firmei dvs.
Optim pentru gestionarea angajatiilor prin suplimentarea in perioade de varf daca e necesar. Interfata de INCHIDERE ZI poate fi consultata oricand pentru a afla vanzarile in timp real, imparite pe metode de plata si fiecare pe gestiuni, precum si valoarea vanzarilor inclus MESELE NEINCASATE INCA.
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