Anyone who has
ever had to root around a cluttered desk in search of a needed item understands
a simple truth: too much stuff adds up to disorganization and compromised
productivity. Take a minute to look around your work space; would you describe it
as well-organized and streamlined? Or cluttered and complicated?
which are both streamlined in terms of form (bye bye clutter) and function
(think hassle free organization systems), minimize stress and disorganization
and maximize productivity. Follow our steps for creating simple, efficient
workspaces that promote order and ease.
Less is More: To begin, eliminate the unnecessary.
Toss old newspapers, magazines, coffee cups,
unused office accessories and clutter. Pare down your paperwork by giving your
desktop piles and cabinet files a thorough onceover, shredding what's not
needed. Create room in filing cabinets by archiving old paperwork in file boxes
Create a Clean Slate: Next,
give all your office surfaces a make-over. Empty all shelves and surfaces,
creating clean, clear spaces. Assess all items, restoring only those that you
use daily or that you love seeing. All others go into the trash or donation
bin. Be ruthless, you are creating breathing room for yourself so take the
Tackle Drawers: Too often drawers are catchalls of unused
items. Out-of-sight is out of mind so consider placing needed items in clear
canisters on your desk or shelves. Keep drawers in tip top shape by clearing
out unnecessary items and grouping like supplies (i.e. post-it-notes, pens,
staples) together. Devote one drawer to office supplies and use others to
corral personal items (umbrellas, toiletries, galoshes, etc.) that would
otherwise clutter your office.
Light it Up: Be sure your desk has a bright, attractive
task light. Office fluorescents don't provide adequate illumination; task
lighting provides both better lighting and ambiance.
Outside the In-Box: Think outside the in-box for organization.
If you respond best to visuals, use oversized memo boards to keep track of
needed documents or calendar items. If you prefer paper files, invest in a
small desktop file organizer to keep daily paperwork within reach. Are you
better with digital, rather than paper files? Don't waste time filing paper
you'll never retrieve. Scan and toss all paper files. Bottom line: pick an
organizational system that works for you and stick to it.
Ban Junk: Keep clutter at bay by refusing to let it in. Leave
conference swag such as free tee shirts, notebooks, pens and silly giveaways
behind. No desk drawer needs a hundred sugar packets or paper napkins. Keep
those items in the break room where they belong. Stick to a one-post-it-note-at-a-time
rule to keep computer monitors and bulletin boards from becoming lost in "reminders."
Practice the old "open your mail over the trash" mantra: If you don't let the
clutter in, it can't eventually overwhelm you.
Finally, while a
simple, streamlined space allows for greater productivity, be sure not to
overlook inspiration in your space. Sometimes fresh flowers or an inspiring
poster is all that's needed to provide needed motivation.
Thanks! We need to be reminded of this and we also appreciate additional hints - thank you for bringing up a very relevant topic. Eleni
Love this article! I read everything I can on organization and keeping my very cluttered office and home clutter free.
Yep! Who couldn't benefit from organizing their workspace at least a little better?
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Thank you for your super comments. If you have a tip on productivity, technology, creativity or career, please join us at www.facebook/pendaflex and share your Flexpertise!
This article is rignt on point. I can even apply the tips to my home, which I definitely will. Too often we save all kinds of unnecessary items.
Thank you. It looks like I'm on the right path to organization.
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Beyond FoldersTM is written by a team of Pendaflex associates
passionate about time management, communications, productivity and workplace organization. Believing in "continuous improvement" on both a personal and professional level, they share their unique perspectives on subjects of common interest to our readers.