Be More Productive with Better Active Files

Community Manager — Mon, 15 Oct 2012 09:26:00 GMT

Everyone wants to be more productive. When you move through your work quickly and easily, you experience less stress and greater efficiency. (Heck, you might even be able to end your work day a little early!) To manage your work optimally, create a simple system for handling your active, day-to-day files.

Create just such a go-to system with the Pendaflex® Poly Desktop File Box. Designed to hold letter-sized files, the Pendaflex Desk Top File Box combines a sturdy design and streamlined footprint that easily captures crucial files while preserving valuable desktop real estate. When active papers are well-organized and close at hand, you eliminate frustrating searches and wasted time.

Active files are documents frequently in use such as:

Action items requiring immediate or regular decisions
Project items related to current tasks
Reading items intended for immediate consumption

Tips for Success

Ensure that your desktop box only houses current files by syncing your filing categories with those in your larger filing cabinet: when your desk file is no longer needed on a daily basis, you can easily archive it in your main cabinet.

Maintain order by making it easy to add new files to your system. Keep labels and files on hand so you can quickly add a new file rather than starting a new pile.

Also, the Pendaflex Desk Top File Box offers terrific storage flexibility; the collapsible file boxes are easily stored flat until needed. Just pop one open when you need more storage, collapse and store when you need fewer files.

Happy filing!

Got Paper? Two Tips for Taming Mountains of Paperwork

Community Manager — Wed, 28 Sep 2011 13:52:00 GMT

The promise of the paperless office just isn't a reality in many workplaces. People and paper seem to go hand in hand.

At the office, invoices, receipts, presentations and mail can quickly overwhelm a desk if left unchecked. At home, school permissions slips, sports schedules and children's art work multiply before your eyes.

Tame those paper mountains with two strategies that will have you a charter member of the Clean Desk Club in no time flat.

Filing

Paperwork needs a home. Ensure that your papers have a designated spot with SureHook® Reinforced Hanging Folders: the sturdy, reinforced files handle even the biggest paper loads.

Each folder is reinforced along the edges and bottom with durable polylaminate strips for heavy-duty hold. Bulky artwork? No problem. Years of tax paperwork? SureHook® can handle it.

The SureHook® technology offers a longer, flexible hook with built-in tension springs that keeps rods straight and prevents buckling, even with overstuffed files. Folders stay on track, sliding easily, for ready access.

SureHook® technology is so strong, it's even been used as exercise equipment. Check out this video of one man's work out routine.

And an array of color choices makes color-coding for organization simple. Crack the color code for simple filing with tips from our past post here.

Scanning

Reduce paper piles by scanning paperwork that lends itself easily to digitization. Receipts are simple to scan and toss as are business cards. Apps such as Cardmunch make digitizing business cards a snap and offer value-added options such as multiple phone books and the ability to easily add contacts to social networks such as LinkedIn.

Worried that scanning paperwork will take an eternity? Scanners such as the Scan Snap can scan up to 15 pages of double-sided documents in a minute. Once you're done scanning, be sure to take that feel-good final step: shredding no-longer-needed documents.

Keep in mind that if you're relying on digital files, it's crucial to ensure that your files are adequately backed up.

Filing. Scanning. Or perhaps both. You'll be a charter member of the Clean Desk Club in no time flat!

Beyond Folders : desk top organization

Be More Productive with Better Active Files

Got Paper? Two Tips for Taming Mountains of Paperwork